activpayroll Ltd.

Position: Trainee Payroll Administrator Department: Ireland Payroll
Reports To: Payroll Team Lead/Payroll Operations Manager Location: Dublin – Ireland
Document Number: UK-INT-HRMS-JS-163 Approver Paul Shelley
Revision C01 Date of Issue: 06 March 21


The Payroll Administrator will be required to support the payroll department in processing payrolls and relevant tasks. The Payroll Administrator will be required to support senior members of the team as well as working with the juniors as and when they assistance is required. Payrolls must be processed to a high standard and provided in a timely and accurate manner.


  • Processing of Irish payrolls.
  • Responsible for accurate inputting of payroll information into reconciliations
  • Importing payroll information into payroll software
  • Maintenance of payroll records
  • Ensuring comprehensive payroll records are kept, both paper and electronic
  • Completion of checkers checklist
  • Printing, sealing and sending payslips as required
  • Preparation of daily BACS file
  • Manual calculations of statutory payments & deductions
  • Familiarity with Revenue’s Online Service and Real Time Reporting.
  • Ensure that clients payroll manual is relevant, up-to-date and is used at all times
  • Compliance with company procedures
  • Accurate time recording and payslip head count, to enable invoice procedure
  • Ensure compliance with Data Protection regulations
  • Attend client meetings as required.
  • Assist with basic tasks for payroll audits.


  • Responding efficiently to all queries from client, employees and 3rd party vendors via email, telephone and website
  • Implementation of small to medium payroll
  • Ensure that all errors and issues are reported to Senior PA and CAR forms raised if applicable
  • Ensure that Senior PA is kept informed of any risks for delivering payrolls in the agreed timescale


  • Prioritisation of own workload on a day to day basis
  • Participation in daily whiteboard sessions
  • Submitting any relevant information that can be discussed at monthly team briefs
  • Ensuring a safe working environment and raising any health & safety concerns immediately


  • Identifying any process improvement areas and highlighting to Senior PA
  • Showing initiative with new ideas
  • Identifying and highlighting to Senior PA, ad-hoc requests and opportunities for work that would incur additional fees
  • Ensure timesheets are accurately recording in line with company policy


  • Keeping up to date with legislative changes
  • Ensure that PPR objectives are reviewed with Team Lead regularly


  • Payroll experience of 1-3 years
  • IPASS qualified (desirable)
  • Have proven numeric skills
  • A strong emphasis on accuracy and quality
  • Ability to multi-task and to coordinator a series of different jobs concurrently
  • Ability to work under pressure and to strict deadlines
  • Good level of IT literacy; familiarity with databases and current software packages
  • Competent oral and written communication skills, with ability to evaluate queries and advice clients in a timely and professional manner
  • A high level of personal drive and self-motivation with an ability to work in isolation when required
  • A willingness to learn new tasks and be flexible
  • Customer-focused with a service-orientated approach
  • Ability to build relationships with clients and colleagues

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