Kirby Engineering & Construction

Payroll Assistant – Limerick

Join Kirby Group Engineering in Limerick as a Payroll Assistant! Manage payroll operations, ensure compliance, and support our dynamic team. Apply now

Full Job Description

Payroll Assistant | Limerick

  • Permanent position available with a considerable portfolio of works for the next 5+ years
  • To work with a vibrant, agile and multi-functional team in delivering payroll deadlines.
  • To benefit from Kirby’s Career Development Programmes that will enhance your leadership capability.
  • To work with the best.
  • Excellent package on offer

About Kirby Group Engineering
Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of ‘blue chip’ companies. Operating across Ireland, the UK and Europe, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.

Role Purpose
The purpose of Payroll Assistant is to assist in the administration of our payroll (Irish & UK) and  experience with Time Management System would be an advantage but not necessary which is live on all Kirby sites. This role will facilitate the calculation of wage payments based  timesheets & on TMS readings. Additionally, the candidate will assist with the weekly processing of payroll for in-excess of 1,000 employees. This role is to join an established Payroll team in our Limerick office.

Payroll Assistant Responsibilities
In conjunction with your payroll team, you will be responsible for the execution of various stages of the Payroll function as follows:

  • Prepare accurate collation of weekly payroll, taxes, company payments & deductions and employee benefits programme data for up to 1,000+ employees at peak periods.
  • Reporting to the Finance Department and to the Payroll Manager
  • Provide monthly payroll changes and updates to the relevant Payroll outsource provider.
  • Ensure payroll is processed with speed, accuracy and within deadlines, whilst maintaining all required records and files.
  • Complete monthly processing and reconciliation and prepare files for final approval and signoff.
  • Work closely with HR function and HR system (Bamboo) to ensure seamless flow of relevant and retained data across functions to aid the payroll process.
  • Responsible for ensuring payroll is processed in line with revenue compliance rules & HMRC.
  • Proactively work with all relevant stakeholders
  • Proactively seek process improvement initiatives within the payroll function and with the payroll information flow.
  • Administer and process all employee benefit programmes from the payroll perspective.
  • Collection of data in conjunction with payroll team lead.
  • Collating information from timesheets & Time Management System and reviewing the clock records for accuracy
  • Transfer of data to payroll systems to ensure correct hours and wages are allocated
  • Transfer of data to Labour Agencies and Sub-Contractors to ensure correct hours are allocated and invoiced
  • Liaising with Departmental Managers to confirm accuracy and approval of payroll records
  • Reporting on any errors to payroll team lead or payroll manager
  • Ensuring accurate information on payroll system, point of call for queries and completion of system reports.
  • Create Biometric profiles for any new relevant personnel
  • Intermediary between sites and clock supplier for new site set-up
  • Other payroll queries which may arise
  • Other ad-hoc duties as may arise

Necessary Requirements of the Payroll Assistant:

  • Candidates should have a diploma qualification in payroll or have previous payroll experience
  • Ideally candidates should be familiar with using a TMS system for payroll and wage calculation
  • Previous office environment experience
  • Previous payroll experience, ideally using a TMS
  • IT proficiency with time management and payroll software packages
  • Minimum of 1 years’ experience working in a similar environment
  • Experience developing, documenting and improving processes
  • Strong computer literacy (MS Office)
  • High personal motivation, self-starter with proven ability to work on own initiative
  • Demonstrate excellent organisational and administrative skills

Desired Competencies / special role requirements

  • Excellent interpersonal and communication skills
  • Good problem-solving ability, tenacity
  • Personal and professional integrity
  • Ability to work and positively influence as part of a team

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