Payroll Administrator

The Galway Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialties.

Reporting to the Head of HR, the Payroll Administrator supports in the provision of an effective payroll service. Your duties will include preparing and assisting with a monthly payroll input by liaising with managers and collating all appropriate information for Galway Clinic outsourced payroll provider.

Complete confidentiality is required at all times. The role holder requires strong organisational, time management and stakeholder management skills as well as the ability to demonstrate flexibility when required.

Key Responsibilities

• Provide accurate collation of monthly payroll changes and updates to payroll outsource provider for circa 900 employees.
• Ensure payroll is processed with accuracy and within deadlines, whilst maintaining all required records and files.
• Complete monthly processing and reconciliation and prepare reports for final approval and sign off prior to submitting payroll to the bank.
• Work closely with HR department and T&A system to ensure seamless flow of relevant and retained data across functions to aid the payroll process.
• Responsible for ensuring payroll is processed in line with revenue compliance rules.
• Proactively work with all relevant stakeholders.
• Act as first point of contact for employee queries regarding payroll.
• Checking sick leave and adjusting pay as necessary in line with company sick leave policy.
• Compiling reports on payroll costs and headcount on a monthly basis for HR/Finance Dept.
• Complete employee requested forms such as salary certificates and social welfare etc.
• Act as point of contact for Insurance Plans and Pension Scheme in the Galway Clinic. Liaise between employees and Insurance / Pension providers regarding membership and queries /requests
• Maintain accurate payroll records and continually strive to improve processes and procedures around the processing of employee pay related information
• Reconciliation monthly of all pay related control accounts – health insurance, pension, revenue, bike to work, etc.
• Liaise with Auditors on all payroll information required
• Liaise with Pension Auditors on all pension information required
• Liaise and assist with preparation of payroll budget on an annual basis

Knowledge & Experience

• Relevant Irish Payroll Association (IPASS) qualification
• 3+ years’ payroll administration experience is essential, in a similar sized company

Skills & Competencies

• Strong MS Office including Excel.
• Megapay payroll system knowledge is desirable
• Strong written /numerical/analytical skills
• Excellent communication skills – both written and oral essential
• Ability to prioritise and work to deadlines
• Excellent attention to detail
• Proactive/ can do attitude and strong stakeholder management skills
• Ability to work well within a team environment and on own initiative
• Flexible/adaptable in order to complete the demands of the role

Closing date for receipt of applications: 24th January 2024 at 4.30pm