Accounts, Payroll & Purchasing/Admin Support Officer

Location: Clonskeagh D14

Reports to: Operations Manager / Accounts Manager/ HR manager
Contract: Permanent (CID) — 75% (28.125 hours/week)
Languages: English C1 minimum | French B2 minimum
Start date: As soon as possible

Purpose of the Role
A central role within the administration team, the Purchasing, Payroll & Accounts/Admin Support Officer manages the end-to-end Purchase-to-Pay (P2P) process, processes payroll, and provides operational support to the Accounts Manager and the management team

Main Responsibilities

• Accounts Support — 45%: manage customer invoicing, maintain QuickBooks Online records, support supplier queries and AEFE-related documentation and administrative exchanges
• Purchase-to-Pay (P2P) — 45%: manage purchase requests, supplier quotes and Purchase Orders in Eduka, from request through to delivery and supplier records.
• Payroll — 10%: process monthly payroll (Collsoft), handle statutory returns, and produce payroll reports and journals.

Candidate Profile

Technical Skills

•  Experience in purchasing, accounts payable/receivable or financial administration (2+ years)
•  Experience in Irish payroll (IPASS Certificate in Payroll Techniques desirable)
•  Knowledge of payroll software essential (Collsoft, or similar)
•  Proficiency in MS Office 365 — advanced Excel essential
•  Familiarity with accounting software (QuickBooks or equivalent) — training on QuickBooks Online provided

Behavioural Skills

•  Rigour and attention to detail — zero tolerance for errors on payroll and purchase orders
•  Strong organisational skills and ability to prioritise in a multi-task environment
•  Discretion and confidentiality — handling sensitive financial and payroll data
•  Service-oriented with a responsive approach to internal requests
•  Adaptability in a dynamic, dual-site school environment

Tools & Systems

•  Purchasing:  Eduka — PO & expenses workflows (training provided)
•  Payroll:  Collsoft
•  Accounts:  QuickBooks Online (training provided)
•  Office:  MS Office 365 — Excel, Outlook, Teams, SharePoint
•  Reporting:  Orion, MAGE, Atena, Scolaide (AEFE systems) training provided

What We Offer

•  A varied, central role within a French international school of 85 staff
•  Full training provided on all internal tools and processes (Collsoft, QuickBooks, Eduka)
•  A stimulating bilingual Franco-Irish environment across 2 Dublin sites
•  Permanent contract (CID) at 75%
•  35 days annual leave
•  An opportunity to develop skills in purchasing, payroll and finance