Ireland Payroll & Benefit Supervisor

Job Summary / Overview

The Payroll & Benefits Supervisor is responsible for the accurate and timely delivery of payroll and benefits administration for employees across Ireland. The role will supervise and work closely alongside an offshore payroll team member to collate, validate and prepare payroll data for submission to the outsourced payroll bureau, ensuring all information is accurate, complete and compliant with Irish legislation.

A key aspect of this role is supporting the strategic transition from an outsourced payroll model to an in-house payroll operation within the next six months. The successful candidate will play a pivotal role in supporting the Head of Payroll with implementation activities, process design, documentation, controls, testing and stakeholder engagement to ensure a successful transition.

Key Responsibilities and Accountabilities (may perform other duties as requested not specifically addressed in this document)

Payroll Operations

Supervise the end-to-end Irish payroll process, ensuring employees are paid accurately and on time.

• Review and validate payroll inputs, including:
  • New starters and leavers
  • Salary changes
  • Overtime and additional payments
  • Bonuses and commissions
  • Statutory leave payments
  • Deductions and benefits
  • Pension contributions
  • Salary sacrifice arrangements
• Work closely with the offshore payroll support resource to ensure payroll data is accurately collated, documented and submitted in line with payroll deadlines.
• Prepare, review and reconcile payroll submissions prior to transmission to the payroll bureau.
• Conduct detailed payroll audits and validations upon receipt of payroll outputs from the bureau.
• Investigate and resolve payroll discrepancies, queries and exceptions in a timely manner.
• Manage payroll calendars and ensure adherence to all processing timelines.

Benefits Administration

Administer employee benefit programmes, including:

Pension schemes

• • Healthcare plans
  • Life assurance
  • Income protection
  • Salary sacrifice schemes
  • Other employee benefits
• Liaise with benefit providers regarding enrolments, leavers, amendments and reconciliations.
• Support annual benefits renewals and employee communications.

Reporting & Reconciliation

• Prepare payroll-related reports for HR, Finance and management teams.
• Complete monthly payroll reconciliations, including:
  • PAYE
  • USC
  • PRSI
  • Pension contributions
  • Benefit deductions
  • General ledger payroll reporting
• Support financial reporting requirements and month-end activities.

Payroll Compliance

• Ensure compliance with Irish payroll legislation and Revenue requirements, including PAYE Modernisation requirements.
• Maintain compliance with employment legislation, statutory payments, pension regulations and benefit reporting obligations.
• Ensure payroll records are maintained accurately and confidentially in accordance with GDPR requirements.
• Support internal and external audit requests relating to payroll and benefits.

Main job requirements.

• Previous experience in Irish payroll processing or payroll supervision.
• Strong understanding of Irish payroll legislation and payroll deductions including PAYE, PRSI and USC.
• Experience working with outsourced payroll providers or payroll bureaus.
• Experience reviewing payroll outputs, reports, reconciliations and variance analysis.
• Experience administering or supporting employee benefits in Ireland.

• Knowledge of benefit-in-kind processing and pension administration.

• Strong knowledge of payroll controls, payroll governance and audit requirements.
• Experience handling employee payroll and benefits queries.
• Ability to manage payroll deadlines and competing priorities.
• Experience working with HR, Finance and external providers.
• Must have IPASS – Certification in Payroll Techniques Qualification.

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