The role of the Executive Officer

The Executive Officer (Finance) reports to and supports the Finance Manager in pursuit of the stated annual operating unit objectives under the Authority’s Unit Plans. The role is varied and requires the role holder to be flexible, capable of meeting statutory deadlines and to ensure commitment to delivering quality results.

Main duties and responsibilities:

• Managing the payroll function, maintaining necessary records and systems whilst ensuring compliance with pay instructions and statutory deductions (including quarterly returns to CSO);
• Ensuring the Pensions Authority is fully tax compliant (PAYE, PRSI, USC, PRD, PSWT, RCT and VAT);
• Preparation of Single scheme annual benefit statements;
• Monitoring and ensuring compliance with internal financial policies and procedures and best practice financial standards;
• Ensuring the Pensions Authority’s compliance with applicable statutory financial obligations, Department circulars and Revenue guidelines;
• Maintaining all financial books and records of prime entry including creditor, debtor and nominal ledger;
• Maintaining financial records in such a way as to facilitate timely and accurate financial data for decision making;
• Ensuring the obligations of the Prompt Payment of Accounts Act are met by the Authority (including quarterly returns to DSP);
• Cashbook management including monthly bank reconciliations;
• Working with and supporting the Finance Manager in preparing the year end statutory audit file, statutory accounts, periodic management accounts and annual budget;
• Responding to queries and requests for information to support the internal audit and external audit processes and ensuring agreed audit recommendations are implemented;
• Complete data reporting requirements as necessary;
• Performing unit project work and participating in cross-functional project work and collaborative tasks;
• Carrying out any other duty that may be assigned from time to time by the Head of Operations and the Pensions Regulator.

Essential requirements:

• Finance (accounting and payroll) related work experience;
• An IPASS qualification or accounting technician ;
• Strong attention to detail, analytical skills and sound judgement;
• General administration and/or supervisory management experience within a busy office environment;
• A proven track record of delivering high quality results under pressure;
• Excellent administration, organisational, diary and file management skills;
• The ability to plan, organise and monitor work and resources (people, budgets etc.) in order to meet targets and objectives;
• The ability to prioritise work and to multi-task;
• Strong communication (written and verbal) and interpersonal skills;
• The ability to develop and maintain constructive relationships;
• The ability to work independently and/or cooperatively within a team environment in order to provide a customer-focused service;
• Excellent computer skills particularly Sage Payroll, Excel, Word and Outlook.

Desirable skills/experience:

• Previous public/civil service experience in payroll/accounting would be advantageous.
• Minimum of three years’ experience  running payroll .